The Ultimate Wedding Invitation Proofing Checklist

It might not be the most exciting part of wedding planning, but proofing your invitations is one of the most important. A small typo or incorrect detail can cause major headaches later, so taking the time to double (and even triple!) check everything will save you stress down the road. Whether you’re working with a stationer or ordering your suite online, here’s your go-to wedding invitation proofing checklist to make sure every detail is just right before it hits the mailbox.

1. The Obvious Stuff: Names, Date, and Time

Start with the basics because even the most obvious details can be easy to miss when you’ve been looking at them for months.

• Make sure your full names, your fiancé(e)’s name, and any parents’ names are spelled correctly.
• Double-check titles (Mr., Mrs., Dr., etc.) and the order in which names are listed.
• Confirm that the date and day of the week match. (Trust me, someone out there has accidentally printed “Saturday, May 12” when May 12 was actually a Friday.)
• Style the ceremony time how you want it:
  “4:30 PM” vs. “half past four in the afternoon” just make sure it’s consistent with your overall wording style.

2. Venue Details Matter

Even well-known venues need a proofing pass:

• Spell the venue name exactly as it’s listed (check their website if needed).
• Review the street address, city, and state for accuracy.
• If it’s a private residence or doesn’t need a full address, just make sure what’s listed feels clear and consistent.

3. Wording Style + Grammar

This is where style and consistency make a big impact.

• Decide early on if you’re going formal or casual and stick to it.
  (For example: “honour of your presence” vs. “please join us for…”)
• Choose how you’ll write numbers: spelled out (“two thousand twenty-five”) or digits (“2025”).
• Watch for consistency in punctuation, capitalization, and word choice.
  Things like “throughout” vs. “thru” or “&” vs. “and” may seem small but can throw off the overall tone.

4. Return Address & RSVP Info

Your return address is going on every envelope, so treat it with the same care as a guest’s!

• Make sure the address is correct (no typos, missing apartment numbers, or incorrect ZIP codes).
• If you’re using RSVP cards:
  • Check that the reply-by date is realistic.
  • Confirm the address where replies should be mailed.
• If you’re using online RSVPs, test your QR code or link before you print anything!

5. The Guest Address List

This is the part where your eyes might start to blur, but it’s worth the effort.

• Carefully review:
  • Spelling of names (especially unique first names or tricky last names)
  • Correct use of titles (Dr., Mr. and Mrs., etc.)
  • Apartment/unit numbers, street spellings, ZIP codes
• Tip: Break this into sections and check over a few sittings.
• Bonus: Have someone else do a final pass. You’ve likely stared at this list too long already!

6. Final Proofs from Your Stationer

Once your stationer sends the final proof, give it your full attention:

• Check the layout, font size, and spacing.
• If possible, print it to scale. Things look different on screen than in your hands.
• Go line by line, slowly. (You’ll thank yourself later.)

A Little Time Now = Total Confidence Later

Proofing may not be glamorous, but it’s one of the last big steps before your wedding starts to feel real. Following a thorough wedding invitation proofing checklist ensures your invitations go out without a hitch so you can send them off with confidence and start getting excited for everything ahead. Ready to take the next step in planning your big day? Click here to inquire about working together. I’d love to help bring your vision to life.